Welcome to SchoolOS
Trusted by schools across Kenya
Built for Modern Education
Teams Across Multiple Schools
SchoolOS gives each school in your network a branded workspace for operations, academics, finance, parent engagement, and performance reporting—without rebuilding everything from scratch.
Multi-tenant SaaS Role-Based Access API Integrations Cloud Hosted
Unified Operations
Attendance, fees, academics, and communication in one secure platform
Multi-Tenant Control
Role-based portals for administrators, teachers, parents, and students
Compliance by Design
Audit-ready reporting and policy controls for modern education teams
Teacher Productivity
Fast workflows for grading, reporting, and routine classroom administration
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Schools Onboarded
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Active Users
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Core Modules
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Years Shipping
Trusted by forward-thinking schools across the region
Sunrise Academy
Valley International
Greenfield Schools
St. Mary's Group
Excel Education
BrightPath Schools
Unity Academies
Pioneer Learning
Sunrise Academy
Valley International
Greenfield Schools
St. Mary's Group
Excel Education
BrightPath Schools
Unity Academies
Pioneer Learning
About the PlatformExplore Modules
The Operating System for Modern Schools
SchoolOS gives every school a complete digital workspace — payments, academics, attendance, communication and reporting — under one roof. Each tenant gets its own branded portal, while the platform handles infrastructure, updates and security for everyone.
Parent Visibility
Families track fees, attendance and report updates from any device
Academic Control
Teachers and admins manage grades, exams and report cards faster
Isolated Workspaces
Every school gets its own branded tenant with role-based access
Operational Simplicity
Finance, communications and calendars stay connected across modules
How It Works
Three Steps to Digital Operations
From sign-up to a fully operational school portal in minutes — not months.
01
Create Your Workspace
Sign up in under 2 minutes. Enter your school name, select your curriculum, and get a branded portal instantly.
- No credit card required
- Custom school branding
- Instant portal activation
02
Configure & Import
Upload student rosters, set up fee structures, define class schedules, and invite staff to their role-based dashboards.
- Bulk CSV/Excel import
- Role-based access setup
- Fee structure templates
03
Go Live & Grow
Parents receive login credentials, teachers start grading, and administrators see real-time dashboards — all from day one.
- Parent portal activation
- Real-time analytics
- Ongoing support included
Platform Preview
See SchoolOS in Action
Explore the key modules that power thousands of school operations daily.
Complete Visibility at a Glance
Track enrollment, fee collection, attendance trends, and academic performance across all classes from one unified dashboard.
- Real-time KPI cards
- Interactive charts & graphs
- Role-based data filters
Admin Dashboard
Interactive preview coming soon. Request a live demo to see this module in action.
Platform Modules
Everything a School Needs in One Place
SchoolOS ships with a full suite of modules so schools can go digital from day one — no integrations, no patchwork tools.
Fees & Payments
Invoicing, M-Pesa collection, payment tracking and balance reports
Academics
Grades, exams, report cards and curriculum management per term
Attendance
Daily class registers, absence alerts and trend analytics
Communication
SMS, in-app messages and announcements to parents and staff
Reports & Analytics
School-wide dashboards, financial summaries and academic insights
Student Management
Enrollment, profiles, class placement and guardian records
Timetable & Events
Lesson scheduling, school calendar and event management
Roles & Access
Admin, teacher, parent and student roles with granular permissions
Why Schools Choose Us
Built Different, By Design
Every feature is purpose-built for how schools actually operate — not retrofitted from generic business software.
Mobile-First Design
SchoolOS works flawlessly on any device. Parents check grades on their phones, teachers mark attendance on tablets, and admins run reports from laptops — all from the same platform.
- Responsive across all screen sizes
- Offline-ready progressive web app
- Touch-optimized interfaces
Real-Time Analytics
Stop waiting for end-of-term summaries. Track fee collection rates, attendance patterns, and academic trends as they happen with live dashboards updated every minute.
- Live collection dashboards
- Attendance trend heatmaps
- Academic performance graphs
Smart Notifications
Automated alerts keep everyone informed. Fee reminders go out before deadlines, absence notices reach parents instantly, and report cards are delivered the moment they publish.
- Automated fee reminders via SMS
- Instant absence alerts to parents
- Scheduled announcement broadcasts
Multi-Campus Ready
Running more than one school? Each campus gets its own isolated workspace with dedicated branding, while you maintain oversight across the entire network from a single super-admin view.
- Per-school branded portals
- Cross-campus reporting
- Centralized user management
Lightning-Fast Workflows
Bulk-import 5,000 students from a spreadsheet in seconds. Generate all report cards for a stream with one click. Reconcile an entire term of M-Pesa payments automatically.
- One-click report generation
- Bulk data import/export
- Automated payment matching
Enterprise-Grade Security
Student data deserves bank-level protection. Every request is encrypted, every action is logged, and every user only sees what their role permits.
- End-to-end encryption (TLS 1.3)
- Complete audit trail logging
- Granular role-based permissions
Our Vision
A Word from the Founder
We built SchoolOS because we saw headteachers drowning in spreadsheets, parents calling the office for every small update, and teachers spending more time on paperwork than on teaching. Our mission is straightforward — give every school the same powerful digital tools that used to be reserved for large institutions, at a price any school can afford.
SchoolOS Team
Founder's Office
Testimonials
Trusted by Schools Across Kenya
No testimonials available yet. Add your review to help schools hear from your team.
Security & Trust
Student Data Deserves Bank-Level Protection
We take security seriously so you can focus on education, not infrastructure.
Data Encryption
All data encrypted in transit (TLS 1.3) and at rest (AES-256)
Role-Based Access
Six distinct roles with granular permissions — users only see what they need
99.9% Uptime SLA
Hosted on enterprise cloud infrastructure with automated failover
Audit Trail
Every login, edit, and action logged with timestamps for full accountability
Data Privacy
Student records are isolated per school tenant — no cross-contamination
Secure Authentication
JWT tokens, session management, and optional two-factor authentication
Real-Time Monitoring
Automated alerts for suspicious activity, failed logins, and system anomalies
Regular Backups
Automated daily backups with point-in-time recovery for disaster protection
SOC 2 Aligned
GDPR Ready
HTTPS Everywhere
Daily Backups
Pricing
Simple, Transparent Pricing
Start free, scale as you grow. No hidden fees, no long-term contracts.
Starter
Free forever
Perfect for small schools getting started with digital operations.
- Up to 100 students
- Fee tracking & invoicing
- Basic attendance module
- Parent portal access
- Email support
- Single admin account
Most Popular
Professional
KES 4,999 /month
For growing schools that need the full suite of tools and automation.
- Up to 500 students
- M-Pesa auto-reconciliation
- Full academics & grading
- SMS & email notifications
- Report card generation
- Multi-role access (5 roles)
- Priority support
- Custom school branding
Enterprise
Custom per campus
For multi-campus networks requiring centralized control and white-label options.
- Unlimited students
- Multi-campus management
- Cross-campus analytics
- White-label branding
- Dedicated account manager
- Custom integrations
- SLA guarantee
- On-site training
All plans include free onboarding assistance, automatic updates, and data backups.
FAQ
Frequently Asked Questions
Everything you need to know before getting started.
SchoolOS is a cloud-based school management platform that brings together fee collection, academics, attendance, communication, and reporting into one unified system. Each school gets its own branded workspace with role-based access for administrators, teachers, parents, and students.
Still have questions?
Talk to Our TeamLatest Updates
Product and School Operations Updates
success story
District Onboarding Program Reduced Manual Work by 60%
A multi-campus group adopted SchoolOS for fee collection and parent communication, reducing daily manual follow-ups and shortening reconciliation cycles.
18 Mar 2026
product update
Real-Time Reporting Rolled Out Across 40+ Schools
Attendance, fee, and academic indicators now update continuously from one workspace, giving leadership team-level visibility by location.
4 Mar 2026
feature
Assessment Publishing Now Supports Multiple Delivery Formats
The platform now supports side-by-side reporting templates for schools with different curriculum models across sister campuses.
21 Feb 2026
Calendar
Upcoming Events
14 Apr 2026
Live Demo: Multi-School Fee Automation
A guided walkthrough of invoicing, reconciliation, and payment reporting for multiple schools.
Online (Zoom)
18 Apr 2026
Getting Started Workshop
Configure your first school workspace, bulk import records, and set up role-based access.
Online (Google Meet)
23 Apr 2026
SchoolOS Network Roundtable
Hear how school operators run growth across multiple campuses with one operations model.
Online
Practical Info
Everything You Need to Know
Support Hours
- Monday – Friday: 7:00 AM – 8:00 PM EAT
- Saturday: 8:00 AM – 1:00 PM EAT
- Email support: 24/7 ticket response
Delivery Model
- 100 % cloud-hosted — nothing to install
- Works on any browser or mobile device
- Automatic updates, zero downtime deploys
Onboarding
- Workspace ready in under 5 minutes
- Free guided setup session included
- Bulk student & staff data import
Contact Us
- Phone: +254 700 123 456
- Email: support@schoolos.app
- WhatsApp: +254 700 123 456
Get Started Free
Launch Your School's Digital Workspace
Set up your SchoolOS workspace in minutes — no hardware, no installation. Manage fees, academics, attendance and communication from one platform built for schools of every size.